Inventory Management Coordinator

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Location :

Alberta - Flexible

Department :


Employment type :


Posting number :


Date posted :

Jun. 16, 2020

Closing date :

Jun. 30, 2020

Inventory Management Coordinator

Position Summary:

Reporting to the Inventory Control Supervisor, and also takes some day to day direction from their base location’s Store Manager, the Inventory Coordinator is responsible for managing all inventory control related activities at the UFA Farm Store from which they operate as well as for the coordination of many inventory control activities across their work region. This role ensures that inventory control procedures at their worksite are executed appropriately to ensure minimal stock losses and high levels of inventory accuracy. Regional accountabilities include providing support/training for Inventory Management Clerks (IMCs) at sites in the region, monitoring of regional site reports, and providing reporting to the ICS.

Key Accountabilities:

  • Adhere to inventory management processes in Loss Prevention, and audit SOPs, to result in improved inventory accuracy at site, completing all inventory movement, carrying out thorough investigation on all inventory variances, to understand root cause of variance and work with site staff to create corrective actions Work collaboratively with site staff to stress the importance of effective inventory counts and management.
  • Identify the stock requirements in the Farm Store and work with the replenishment team to ensure optimum min/max levels.
  • Assist Store Manager with monitoring expiry dates, assist with merchandising and stocking of product, monitor in-transit issues and ensure proper labeling protocols are being followed.
  • Take a strong role in the preparation for the yearly All Store Inventory Count (ASIC) and take the lead in performing site recounts following ASIC. Support regional sites IMCs with ASIC preparation, leading up to their count date.
  • Provide training and coaching to new and existing IMC in the region for effective inventory management control. Clarify any processes or policy’s rolled out by the Loss Prevention and/or Operations Team.  Maintain training documentation for regional IMCs.
  • Coordinate regional area communication in the form of conference calls, emails and site visits.
  • Create recounts, coordinate inventory verifications, and other necessary tasks related to IMC duties. Monitor IMCs at site locations to ensure Cycle Counts, QA’s, NOH and ZOS are being executed, completed, and properly investigated through to the root cause at all regional sites. Compile and perform analysis of shrink and other data from the region and report to the ICS.
  • Analyze inventory performance at regional sites and provide analysis and recommendations to ICS and act as back-up for ICS when required.

Required Qualifications:

  • Diploma in business, mathematics, or computer science (preferred) or equivalent experience.
  • Relevant professional qualification and/or suitable background experience in inventory management.
  • Detailed understanding of inventory control systems gained through 3 - 5 years’ experience in a similar role. 
  • Ability to work effectively across an operation to get buy-in to both the importance of inventory management and the performance of key tasks by all on site.
  • Working knowledge of SAP’s inventory management module and intermediate to advanced MS Office Excel skills.
  • Strong analytical and problem solving skills; excellent verbal and written communication skills.
  • Ability to work productively, efficiently, and effectively with initiative and drive while maintaining attention to detail and quality.
  • Agriculture or AgriBusiness background, interest, and aptitude are asset.
  • Although the location within Alberta is flexible, the incumbent would be required to work at least 2 days/week from the nearest UFA farm store or office.

Application Instructions:

External Applications:  Please send your cover letter and resume to and quote the posting number in the subject line.

Internal Applications: Please email your resumes and Complete Form – Application For In-House Position, posting number, and forward to “WORK”.

We thank all candidates for their interest, however only qualified candidates will be contacted for an interview.

About UFA:

UFA Co-operative Limited is an Alberta-based agricultural co-operative with more than 120,000 member-owners. Founded in 1909, UFA's network comprises more than 111 bulk fuel and Petroleum Cardlock locations, 34 Farm & Ranch Supply stores and a support office located in Calgary. Independent Petroleum agents and more than 950 employees provide products, services and agricultural solutions to farmers, ranchers, members, consumers and commercial customers in Alberta, British Columbia, and Saskatchewan.  

Inventory Management Coordinator

Current store: